BILLING SERVICES FOR CONTRACTORS
If billing has been a headache, you’re in the right place.
Most contractors tell me they don't like creating estimates or invoices after a hard day of work. And why should they? Billing isn't their business!
They do what they do best—which IS their business. Billing doesn't have to be their strength or their second job.
Let us take care of the details, so you can enjoy some well-deserved rest—without worrying about estimates and invoices slipping through the cracks, even during your busiest weeks.
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WHAT WE DO
We provide efficient, accurate billing support for busy contractors and small businesses—helping you get estimates and invoices out faster, reduce errors, and improve cash flow.
Easy, fast system that is affordable
In as little as 5 minutes, send your invoice or estimate information on your cell phone or computer. Affordable rates ebb and flow with your job size and job frequency.
Admin taken care of
Get professional billing without hiring office staff. Our service handles the paperwork and chasing payments so you don't have to.
Spend less time chasing invoices
We manage and fund all the billing systems so you can stay focused on running your business and growing revenue.
No missed revenue
No more gaps, delays, or forgotten invoices. Reliable billing support ensures every job is invoiced promptly and every payment is tracked.
Billing stays consistent
Prompt, professional, and consistent invoices ensure the predictable cash flow needed to strengthen your business.
Reminder emails sent for you
We handle all customer-friendly billing communications, including 2 texts & up to 10 reminder emails to pursue getting your invoices paid.
HOW IT WORKS
We strive for transparency and clarity at every step.
#1 - You submit a simple form with estimate or invoice information. A copy of the form and the project number is auto-sent to you.
#2 - Jackrabbit Billing creates and emails the invoice / estimate to your customer. You will be sent a copy.
#3 - Customers are sent 2 text alerts to view their email box, and friendly weekly email reminders until payment is made, up to 60 days after the invoice due date. Estimates go through approvals and are turned into an invoice when instructed.
#4 - Customer payment is made on the Jackrabbit payment platform (powered by QuickBooks), and a receipt is emailed to you.
#5 - Payment is deposited in a temporary, independent escrow account.
#6 - Direct deposits will be issued to your account, less the Jackrabbit Billing capped percentage service fee and any QuickBooks card processing fees. A detailed statement will be provided with each payment.
No big bill if your customer doesn't pay.
Our pricing is built around successful collections—not unpaid invoices.
Our success is tied to yours. Since our service is based primarily on collecting payments, you pay the minimum fee when a customer doesn't pay.
YOUR INVOICING PROJECT MANAGER
A little about me...
Every step of the way, you can expect transparency, clarity, and accountability.
OWNER
Anne Clahassey
I’ve spent my career in project management roles where one thing mattered above all else: nothing gets missed. I’m highly detail-oriented and meticulous—keeping projects on track, following up, and making sure important work doesn’t slip through the cracks. Many billing issues don’t start in accounting—they come from scattered details, missed follow-ups, and disorganized projects.
Along the way, I spent more than 23 years managing projects for Meijer and Our Daily Bread Ministries (both in marketing), where accuracy, organization, and follow-through were critical to success. I’ve worked extensively with spreadsheets, data reporting, and tracking numbers, using these tools to ensure every detail is accounted for, that growth is happening, and revenue is protected.
The numbers matter, of course—but what truly makes the difference is having someone who ensures the right information is tracked, communicated, and followed through every single time.
Helping contractors in Grand Rapids, West Michigan, and throughout Michigan improve cash flow and reduce administrative burden, I help businesses get paid for the work they’ve already done—more consistently, more accurately, and with far less stress.
Colleague Testimonials
Here's what my former colleagues said:
Anne was wonderful to have on my team. What really sets her apart is her precision, reliability, and strong attention to detail. She consistently demonstrated an ability to manage complex information with accuracy, ensuring that all work was thoroughly reviewed and free of errors. Her disciplined approach to organization, process, and quality control made her especially effective in handling detail-driven tasks. Anne is one of the most detail-oriented colleagues I've worked with and would be a strong asset to any organization."
Billy H.
Sr. Director, Marketing
I had the pleasure of working with Anne at Meijer, a Fortune 500 retailer. She is extremely reliable, detail-oriented, and organized. Her sense of user experience is refreshing, as is the care that she puts into her work. She is definitely someone you want in the trenches with you when the work gets busy."
Andy R.
Marketing Leader & Strategist
"Organized" is the word that comes to mind when describing Anne's work method. Her project management, analytic reports, and email approval process were all held under a highly detailed discipline that would be a credit to any team she is a part of..."
Caleb M.
Digital Engagement Manager
Is there a subscription commitment?
No, there is no subscription. The business relationship between your business and Jackrabbit Billing is an “at will’ relationship that can be terminated at any time by either party with a 2-week written notice.
How much is the Jackrabbit service fee?
Our pricing is simple and transparent. Estimates that do not result in a completed and invoiced project are subject to a $30 fee. If the estimate is followed with invoicing services for that completed project, it then follows this invoicing pricing structure: Invoices up to $800 are charged a $40 fee, while invoices between $800.01 and $4,000 are charged 5% of the invoice amount. For larger projects over $4,000, service fees are capped at $200 per invoice, helping you keep a bigger percentage of the revenue for larger projects.
Are there any hidden fees I should know about?
Jackrabbit Billing fees cover the cost of the invoicing tools, the payment platform and follow-up hours without any other hidden charges. However, as with any payment platform, there are card processing fees that are charged to your business when a customer chooses that form of payment. QuickBooks takes out the payment processing fee automatically from the invoice total. Current fees for credit card, debit card, Apple Pay, PayPal, Venmo and financing are 2.99% and ACH electronic bank transfer fees are 1%. Checks are accepted by mail; however, not encouraged or suggested.
How will I know the status of the invoicing process?
You will receive receipts of the process, excluding texts and reminder emails. This includes: the invoice or estimate form input receipt (with an project number), a copy of the actual estimate / invoice that is sent to the customer, a receipt after it is paid showing the direct deposited amount to your account, the payment processing fee and Jackrabbit Billing’s service fee. Transparency is a top priority.
What happens with a invoice when it becomes delinquent?
After 60 days of weekly emails, and 2 text alerts, the delinquent account will be closed, and the invoice information will be forwarded to you for handling as you see fit. When this happens, a $40 processing fee applies, but no percentage service fee based on the invoice total is charged. Jackrabbit Billing offers invoicing services only and does not act as a collections agency.
Who We Serve
Jackrabbit Billing works with HVAC contractors, flooring installers, plumbers, remodelers, painters, electricians, and other small construction businesses that need reliable estimate, invoicing and payment collection support.